Perpetual Capacity Management has never been available in practice management until now.

Traditional capacity planning is done once a year and quickly becomes outdated, whereas Link keeps every team member’s capacity live, updating with every timesheet, task, and change in workload.

Built on a true capacity algorithm, it gives you a continuously accurate view of available hours so you can balance work, protect your team, and meet deadlines with confidence.

Perpetual Capacity updates with every interaction, keeping capacity continuously live. Every timesheet, allocation, reallocation, and completed task automatically adjusts a person’s available capacity, so you can see in real time how much more work they can take on, or whether they are already over-allocated.

This is different from Periodic Capacity, which is a static plan based on contracted hours, target capacity, and billable rates. While Periodic Capacity shows how much work a firm should be able to handle, it quickly becomes outdated because it does not reflect what is actually happening day to day.

Perpetual Capacity connects the plan to the work itself. As jobs move, tasks change, time is recorded, and work is completed, capacity adjusts with it. This gives firms a living view of workload across the team, making it easier to prevent overload, find spare capacity, understand future pressure points, and make better decisions before deadlines become problems.

Every other practice management app misses the mark on capacity. They rely on static plans or clunky drag-and-drop calendars that need constant upkeep and are out of date almost immediately. This results in capacity being ignored, despite being the most important insight in a firm.

Link changes what it means to manage capacity with Perpetual Capacity. Accountants are in the business of buying and selling capacity, so we’ve made it a byproduct of workflow, not a separate system to maintain. Using the same inputs you already need (who’s doing the work, how long it should take, and when it’s due), Link keeps capacity live and accurate automatically.

No extra effort. No manual upkeep. Just a real-time view you can trust to balance workloads and hit deadlines with confidence.